Virtual Assistant

**Virtual Assistant (Executive Support, CRM \& Operations) – Remote \| U.S. Hours****Position Type:** Full\-Time, Remote **Working Hours:** U.S. Client Business Hours **About the Role** We’re hiring a **Virtual Assistant (VA)** to support daily operations, communication, and execution across a fast\-moving business. This is not a basic admin role — you will act as a **remote operations partner**, helping the client stay organized, responsive, and focused on high\-value work. If you’re someone who is **organized, proactive, and reliable**, this role is built for you. **What You’ll Own****Administrative \& Executive Support (Primary Focus)*** Manage calendars, meetings, and scheduling across time zones * Coordinate calls and ensure smooth daily planning * Draft and send professional emails, documents, and communications * Prepare meeting notes and track follow\-ups **Data \& CRM Management*** Update and maintain records in: * + HubSpot + Salesforce + Zoho CRM * Manage spreadsheets and operational trackers * Organize digital files in: * + Google Drive + Dropbox + SharePoint **Research \& Task Execution*** Conduct online research: * + Competitors + Vendors + Market insights * Turn research into: * + Structured summaries + Presentations * Support ad hoc and project\-based tasks **Customer \& Vendor Coordination*** Respond to basic client inquiries or route appropriately * Communicate with vendors and track outstanding items * Ensure follow\-ups are completed on time **Operations \& Project Support*** Assist with: * + Invoicing and expense tracking + Light bookkeeping (if required) * Update project management tools: * + Trello + Asana + Notion + Monday.com **What Makes You a Strong Fit*** You are highly organized and detail\-oriented * You can manage multiple tasks without dropping the ball * You communicate clearly and professionally * You are proactive and don’t wait for instructions * You are reliable, responsive, and accountable **Required Experience \& Skills*** 1–2 years experience as a: * + Virtual Assistant + Administrative Assistant + Operations Support role * Proficiency in: * + Microsoft Office + Google Workspace (Docs, Sheets, Gmail, Calendar) * Strong time management and multitasking ability * Reliable internet and remote work setup **Nice to Have*** CRM experience: * + HubSpot / Salesforce / Zoho CRM * Familiarity with: * + QuickBooks / Xero * Experience supporting: * + Founders + Startups + Remote teams * Managing multiple clients or executives **What a Typical Day Looks Like*** Review calendars and inboxes, prioritize urgent items * Schedule meetings and coordinate logistics * Update CRM records and trackers * Prepare documents, reports, or summaries * Conduct research for ongoing projects * Follow up with vendors or clients * Send end\-of\-day updates and prep for next day **In short:** You ensure **everything runs smoothly and nothing falls through the cracks.** **Key Metrics (KPIs)*** Tasks completed accurately and on time * Calendar \& inbox management efficiency * No missed meetings or deadlines * Clean, organized systems and documentation * Strong responsiveness during working hours * Positive feedback from clients and stakeholders **Why This Role Stands Out*** High ownership and visibility across operations * Exposure to multiple business functions * Clear expectations and structured workflows * Opportunity to grow into operations or executive roles * Work directly with founders and decision\-makers **Interview Process*** Initial Phone Screen * Video Interview with Pavago Recruiter * Practical Task (mock inbox/calendar \+ research task) * Client Interview * Offer \& Background Verification **Apply Now** If you: * Thrive in fast\-paced, remote environments * Are organized, proactive, and detail\-driven * Enjoy supporting operations and execution This role is a strong fit.