Data Entry Specialist

**About the Role**

We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.

This is not just basic data entry. This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.

If you’re detail-obsessed and catch mistakes others miss, this role fits you well.

What You’ll Do

Data Entry & Accuracy (Core Focus)

Enter and update records in:

• Salesforce
• HubSpot
• Airtable
• Excel / Google Sheets

Cross-check entries against:

• Invoices
• Contracts
• Customer and HR records

Identify and fix:

• Duplicate records
• Missing data
• Formatting inconsistencies

Data Cleaning & Maintenance

Standardize datasets using:

• Filters
• Pivot tables
• Formulas

Apply consistent:

• Naming conventions
• Categories
• Data structures

Perform weekly audits to maintain data quality

File & Record Management

Organize and maintain files in:

• Google Drive
• Dropbox
• Microsoft SharePoint

Ensure all files are:

• Structured
• Searchable
• Version-controlled
• Audit-ready

Reporting & Cross-Team Support

Generate daily/weekly reports:

• Transaction logs
• Status updates
• Data audit summaries

Support:

• Finance (AR/AP entries)
• Sales (lead/contact updates)
• HR (employee records)

Compliance & Data Security

Maintain strict confidentiality of sensitive data

Ensure compliance with:

• GDPR
• HIPAA
• CCPA

Process Improvement

Identify recurring data issues

Recommend:

• Automation opportunities
• Better templates
• Improved workflows

Help reduce manual errors over time

What Makes You a Strong Fit

• You notice errors instantly
• You are highly consistent and disciplined
• You are comfortable with repetitive, high-volume work
• You take ownership of data accuracy

Required Experience & Skills

1–2 years of data entry, clerical, or admin experience

Strong proficiency in:

• Excel / Google Sheets (filters, pivots, formulas)

Experience with CRMs like:

• Salesforce
• HubSpot

• High typing speed with strong accuracy
• Strong attention to detail

Nice to Have (Top Candidates)

• Experience in high-volume environments (finance, e-commerce, healthcare)
• Basic SQL or scripting knowledge
• Familiarity with data cleaning tools
• Exposure to compliance-heavy workflows

What a Typical Day Looks Like

• Enter and update data across CRM and spreadsheets
• Audit records for accuracy and completeness
• Clean datasets (duplicates, missing fields, formatting)
• Cross-check data with source documents
• Generate reports for internal teams
• Organize and maintain digital records

In short: You ensure the business can trust its data 100% of the time.

Key Metrics (KPIs)

• Typing accuracy ≥ 98%
• Error rate < 1%
• Same-day or next-day data updates
• Reports delivered on time
• Clean, structured, audit-ready datasets

Why This Role Stands Out

• Clear, structured work environment
• High ownership over data quality
• Direct impact on business decisions
• Opportunity to grow into:
• Data Analyst
• Operations Analyst
• Reporting Specialist